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Navy Seaport-e
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Topical Articles
Administration outlines performance management strategy
"Proposals that generate results backed up by strong measurable evidence will receive the most funding in future budgets, according to the administration. Additional resources will be allocated for programs with less supportive evidence on the condition that they are rigorously evaluated."
Government Executive.com
By Elizabeth Newell
February 1, 2010
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TF! Overview
TF! is an integrated contract modeling and bid management tool for clients who wish to create RFP requirements and perform rapid bid evaluations and risk assessments. TF! is a collaborative tool used by both the service recipient and its service providers. For the service recipient, requirements and evaluation criteria are developed with a rapid "fill-in-the blank" approach. ASC‘s "True Importance Ranking" algorithms and graphical analysis tools support rapid, comprehensive and unbiased evaluations.
TF! is composed of the following integrated modules:
• Bid Module - a resource-based financial modeling tool constructed using the customer‘s technical requirements as its basis.
• Decision Module - an evaluation tool for all evaluation criteria, including customer technical requirements. Uses ASC‘s proprietary Importance Ranking algorithms to establish the true importance of each criterion. Evaluation decisions are entered into the TF! Decision module which graphically summarizes the results.
• Analysis Module - consolidates inputs and outputs from each bidder‘s submittal into a single easy to follow document for analysis and problem identification.
TF! Benefits
TF! reduces the customer‘s time to develop requirements. Requirements are developed with a "fill-in-the-blank" approach that will be contractually enforceable.
Standardized Bidding
TF! normalizes the bid response process. When bids are normalized, evaluators can easily compare the costs and benefits of each bid. As TF! provides a back-end presentation format only and the content is left to the bidders. TF! does not restrict what a bidder can offer as a solution. In fact, TF! increases the likelihood of innovative responses since the detail required also certifies the solution.
Risk Assessment
TF! supports a systematic and comprehensive evaluation of bid responses that reduces the time to evaluate bids. The layout of the requirements is designed to facilitate a systematic approach to the evaluation including a comprehensive risk analysis that is possible because of the detail of information required from bidders.
Problem Detection
TF! can provide justifiable support for elimination of under-resourced bids on a technical capability basis. The TF! software itself creates a linkage between the defined requirements, the bidder‘s proposed resources to deliver those requirements, and the price the bidder offers. TF! discloses in a straight-forward manner any disconnects in these linkages. This is not easily possible under traditional approaches that do not include a pre-formatted linkage between the requirements, proposed resources and pricing.
High Fidelity Bidder Feedback
The TF! evaluation approach is designed to deliver value to unsuccessful bidders. The evaluation approach forces an evaluator to prepare adequate documentation to support questionable or unacceptable elements of the bidder‘s proposal allowing the results of the evaluation to be presented in a coherent, informative manner which can increase the bidder‘s probability of success of bidding on similar contracts.
Amendment Negotiation
TF! provides information to allow fair and reasonable negotiations for amendments. Regardless of the commitment to adequately define requirements, it is generally not possible to communicate every detail of a customer‘s expectation. If a requirement is unclear, the detail provided in the contractor‘s proposal can be used to at least understand the contractor‘s interpretation of the requirement, and the resource and resulting price impact of interpretations other than the contractor‘s interpretation can easily be determined. Similarly, if new requirements occur, the impact on the contractor‘s resources and price can easily be determined from the TF! bidding software utilizing costing information that was provided during the competition, thus, resulting in a fair price adjustment.
Technical Details
TF! has been available since 1994. TF! runs under Microsoft Windows 98, NT, 2000, ME, and XP. The current version is 3.3.
Download the TF! Product Brochure.
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